WHEREAS, the Managing Director has determined there is a current need for vehicles that exceeds the current funding capacity of the Office of Fleet Management to purchase such vehicles; and
WHEREAS, the Managing Director has determined that the most prudent course of action is to lease the required vehicles through the Philadelphia Municipal Authority (the “Authority”); and
WHEREAS, the Authority will arrange for financing of the vehicles through a vehicle lease/purchase agreement (the “Lease/Purchase Agreement”) with a vendor selected from respondents to a request for proposals wherein an escrow account shall be funded by the vendor to finance the purchase of the vehicles and PMA will lease the vehicles from the vendor over a ten-year term with an option to purchase such vehicles for $1.00 at the end of the term with such Lease/Purchase Agreement being based on the Term Sheet as set forth in Exhibit “A” to this Ordinance attached hereto and made a part hereof, with such changes as the City Solicitor deems necessary or appropriate in the City’s best interest; and
WHEREAS, in order to induce the Authority to arrange for the financing of the vehicles, the City will lease the vehicles from the Authority pursuant to a lease agreement between the Authority and the City wherein the City will agree to pay as a lease payment, solely out of its current revenues, amounts necessary to satisfy all of the obligations of the Authority under the
Lease/Purchase Agreement;
NOW THEREFORE,
THE COUNCIL OF THE CITY OF PHILADELPHIA HEREBY ORDAINS:
The Managing Director or his Designee, on behalf of the City, is hereby authorized to enter into a Lease Agreement with a ten-year term (the “Lease Agreement”) wherein the City will agree to lease vehicles from the Authority, with an option to purchase such vehicles at the conclusion of the term under certain terms and conditions and to pay as a lease payment, solely out of its current revenues, amounts necessary to satisfy all of the obligations of the Authority under the Lease/Purchase Agreement.
The Lease Agreement shall be based on the Term Sheet as set forth in Exhibit “B” to this Ordinance attached hereto and made a part hereof, with such changes as the City Solicitor deems necessary or appropriate in the City’s best interest.
Exhibit “A”
PMA Vehicle Lease
Terms and Conditions
LEASE TERMS:
Lessor:
Harco Leasing Company, Inc.
Lessee:
Philadelphia Municipal Authority (PMA).
Issue Type:
Tax-exempt lease purchase financing various equipment subject to annual appropriation.
Equipment Cost:
$6,829,034.63
Equipment:
Various vehicles as described in the appendix attached hereto.
Term:
Ten (10) years
Payment mode:
Annual in advance
Interest rate:
4.32%
Payment:
$820,000
Other Terms &
Conditions:
Legal counsel for Harco must verify the equipment expenditure as
eligible for tax-exempt financing.
The interest rate is subject to change after March 15, 2005, but will be fixed at the time of funding. It will be indexed at 140 over the AAA MMD after March 15, 2005 and will be fixed upon funding of the escrow account.
Escrow Account:
The proceeds of the financing will be deposited in an escrow account established with Bank of New York (the “Escrow Agent”) or a bank of approved of by the City. Payment for the vehicles purchased shall be made from the account upon presentation to the Escrow Agent of a properly executed payment request form and/or acceptance certificate. The Escrow Agent will be authorized to purchase and sell qualified investments, as defined by relevant law and the Escrow Agreement. Any interest earned on such investments shall be for the benefit to Lessee. Any funds remaining in the escrow account after the purchases are complete may be applied toward a payment or used to acquire additional capital assets.
End of Term
Options:
Purchase Vehicles at end of Lease Term for $1.00.
Vehicle Type
Dept
Qty
Vendor
Bid Number
Cost Each
Pricing
Total
20 Cubic Yard Compactors
12
39
Freedom
T5XM9480
112,769.75
FY05
4,398,020.25
6 Cubic Yard Compactors
12
12
G.L. Sayre
S3XM9220
78,422.00
FY04
941,064.00
Large Vacuum Broom
12
2
Dehart
T3XM9250
133,160.00
FY04
266,320.00
Concrete Mixer
12
1
G.L. Sayre
T3XM9260
158,300.00
FY04
158,300.00
CC Dump Trucks
17
2
New Bid
89,000.00
FY04
178,000.00
Tractor 5th Wheel
12
2
Freedom
110,000.00
Est.
220,00000
Refuse Trailers
12
2
New Bid
50,000.00
Est.
100,000.00
Backhoe/Hammer
17
2
PA State
115,000.00
Est.
230,000.00
Crane Truck
17
1
New Bid
175,000.00
Est.
175,000.00
Bucket Truck
17
1
New Bid
160,000.00
Est.
160,000.00
TOTAL
6,826,704.25
Target Number
6,829,034.63
Over/Under
2,330.38
Exhibit “B”
Vehicle Lease
Terms and Conditions
LEASE TERMS:
Lessor:
Philadelphia Municipal Authority (PMA).
Lessee:
The City of Philadelphia, acting by and through its Department of Fleet Management
Term:
Co-terminous with the PMA/Harco Leasing Lease as
described in Exhibit “A”.
Equipment Cost:
$6,829,034.63
Equipment:
Various vehicles as described in the appendix to Exhibit “A”.
Payment:
$820,000 paid annually, in advance.
End of Term
Options:
Purchase Vehicles at end of Lease Term for $1.00.
End
Timeline
A file can move through several public steps, including introduction, hearings, amendments, votes and final action. This timeline puts those events in date order, groups routine entries from the same day, and attaches published member votes to the action they record.
Marked unanimous; no member-by-member tally published.
A motion was made by Councilmember Blackwell that this matter be Introduced. The motion carried unanimously.
Source: LegislationDetail.aspx · gridLegislation
Source: LegislationDetail.aspx · gridLegislation